sales administrator

T H WHITE is recruiting for an Administrator to support the agricultural machinery sales team based at Knockdown. This key role comprises a variety of duties essential to the smooth running of the business.


Monday to Friday      8.00am-5.00pm (1 hour lunch break)

Key Duties will Include:

  • Ordering of machines from suppliers and creation of whole goods in Ibcos GOLD (Dealer Management System).
  • Allocation of whole goods to customers on receipt of Sales Acknowledgements, plus creation of the trade in as required including HPI check.
  • Review customer accounts ensuring that they are set up for self-billing invoices and VAT registered.
  • Set up of cost lines against whole goods (PDI, bonuses) prior to invoicing to ensure that an accurate reflection of the true cost of sale is recorded.
  • Booking in of whole goods on receipt of delivery notes.
  • Processing of invoices/credit notes from suppliers and storage on to electronic doc store.
  • Invoicing of new and used whole goods including road registration as required.
  • Process the whole good sales ‘wash outs’ for the sales team’s monthly commission.
  • Monthly review of accrual lines to close off PDI cost lines, identify any supplier invoices that are missing and bring any outstanding items into stock.
  • Liaise with the internal transport team for movement of machines to customers or between depots.
  • Maintain accurate stock records and carry out routine stock take.
  • Support sales team with documentation required to complete the sales process, including warranty documents, delivery notes and BAGMA installation forms.

The Ideal Applicant:

  • You will have strong administration skills, excellent communication skills and good attention to detail.
  • You will be able to prioritise and organise your workload efficiently.
  • You will be numerate and literate, GCSE English and Maths Grade C or equivalent.
  • You will possess good IT skills and be at intermediate level with Microsoft Word, Excel and Outlook
  • Previous experience within a similar role would be advantageous.


At T H WHITE, it is our philosophy to try to do everything we can to ensure that everyone working for us is happy and gets pleasure and satisfaction from their work. We are committed to training and developing our employees to enable them to achieve their maximum potential. We also provide the following:

  • Market surveyed salary – reviewed annually
  • Employer contributory pension/ death in service cover
  • Share Plan
  • Division cross-sell incentive scheme
  • Staff accounts at every branch with discounted prices
  • Extra holiday entitlement – after a certain number of years
  • Company sick pay after qualifying period
  • Role-specific company clothing/uniform
  • Recognition and support for health and work-related well-being


For more information about this role, please contact Dave Comer.


Please note that in applying for this position, you agree and confirm that all information provided within your application is accurate and up to date.

In applying, you understand that any false information or deliberate omissions will disqualify you from employment or may render you liable for dismissal. In submitting your application you also confirm that you consent to the organisation using and keeping information you provide as part of the recruitment process and/or personal information supplied by a third party (e.g. referees) relating to your application or future employment.


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